Photo Booth Booking Form

Name *
Contact on the day
Contact on the day
If you will not be contactable on the day please provide the best alternative contact.
Provide the phone number for your alternative contact
Finishing times after 11pm are subject to availability
What is the earliest time we can access the venue to set up? Please be accurate as we must plan a delivery schedule and an error around timing may result in a reduced hire period.
Pack down takes 10 minutes. Providing the latest possible time for pack down helps us to organise our pick up schedule.
Is Next Day Pick Up Possible? *
Please describe where you would like us the place the booth. If you have a floor plan please send it through to us at
See backdrop options at
If you selected to choose from one of our standard templates please view them at and enter your chosen template number below.
What wording would you like on the print design?
Venue Coordinator
Venue Coordinator
The following contract and its terms will set forth an agreement between Hotshots Photo Booths (Provider) and the client as named above, covering hire services for an event taking place on the Date set out above. This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties. SERVICE PERIOD The Service Period will be from the Start Time until the End Time as provided above on the Date as provided above. Provider agrees to have a Hotshots Photo Booth operational for a minimum of 80% of the time during this period; occasionally, operations may need to be interrupted for maintenance of the photo booth. HotShots Photo Booths are unattended. If there is a malfunction during the service period it is the responsibility of the client to contact the service number which will be clearly displayed on the booth. Failure to do so will forfeit any refund. PAYMENT A non-refundable reservation fee in the amount of $100 is due within 7 days of submitting this form. The booking is not confirmed until such payment is received. The remaining amount is due at least 14 days prior to the Event. ACCESS, SPACE & POWER FOR PHOTO BOOTH Client will arrange for an appropriate space for the Photo Booth at the venue. Client is responsible for providing power for the Photo Booth. DATE CHANGES & CANCELLATIONS Any request for a date change must be made in writing at least thirty days in advance of the original event date. Change is subject to Photo Booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the non- refundable reservation fee shall be forfeited and the event cancelled. If the event is cancelled for any reason, the non-refundable reservation fee is forfeited. DAMAGE TO PROVIDER'S EQUIPMENT Client acknowledges that it shall be responsible for any damage or loss to the Provider's Equipment caused by: a) Any misuse of the Provider's Equipment by Client or its guests, or b) Any theft INDEMNIFICATION Client agrees to, and understands the following: a) Client will indemnify provider against any and all liability related to Client's Event during or after Client's event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client. b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the Hotshots Photo Booth of its representatives, employees or affiliates at Client's event. MODEL RELEASE Client agrees to, and understands the following: All guests using the Photo Booth hereby give to Hotshots Photo Booths the right and permission to copyright and use, photographic portraits or pictures of any user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save harmless Hotshots Photo Booths, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy. MISCELLANEOUS TERMS If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration. In the event Provider is unable to supply a working Photo Booth for at least 80% of the Service Period, Client shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos on site the Provider will be allowed to give a web site to the client where their guests can log onto and download prints free of charge for their own use. If no service is received, Provider's maximum liability will be the return of all payments received from Client. Provider is not responsible for any consequential damages or lost opportunities upon breach of this agreement. Do you agree to the above terms and conditions?